Paystub Requirements by State 2024

Employers and payroll departments of organizations require precise records to function properly. You promptly make payments to the staff in your workplace. In addition to proper on-time payments, do you give them official pay statements? A paystub comes in handy in many ways. That includes being a transparent tool and guaranteeing employers adhere to labor laws.

Companies also need to follow compliance requirements in order to meet pay stub regulation standards. Employers, as a result, should ensure they familiarize themselves with legal issues relating to paystubs. We shall look at all you need to know about paystubs in this regard, as well as paystub requirements by state 2024.

What Are Paystub Requirements by State?

These are laws that each state has set regarding employee paystubs. They define how much control is exercisable over their employee’s paystubs. Some states have chosen to fully devolve the discretion of providing paystubs to employees in the hands of employers. In others, businesses are required to display paystubs either digitally or physically. 

Some state laws make it a requirement that workers get their pay with printed records. Employers in other states are required to offer paystub access through the Internet. However, employees are free to use an offline method if they choose to do so. Other states require that employers deliver employees electronic and print form paystubs.

Paystub Requirements by State 2024

The rules vary regarding whether pay stubs must be issued to employees. Here are the paystub requirements by state 2024:

	State	Paystub Requirements by State
1.	Alabama	No requirements
2.	Alaska	Employers have to provide employees access to their paystubs in any format
3.	Arizona	Employers have to provide employees access to their paystubs in any format
4.	Arkansas	No requirements
5.	California	Allows only written or printed paystubs for employees
6.	Colorado	Allows only written or printed paystubs for employees
7.	Connecticut	Allows only written or printed paystubs for employees
8.	Delaware	Allows electronic paystub access, but employees can opt out and get paper paystubs
9.	Florida	No requirements
10.	Georgia	No requirements
11.	Hawaii	Allows electronic paystub access if employees opt in
12.	Idaho	Employers have to provide employees access to their paystubs in any format
13.	Illinois	Employers have to provide employees access to their paystubs in any format
14.	Indiana	Employers have to provide employees access to their paystubs in any format
15.	Iowa	Allows only written or printed paystubs for employees
16.	Kansas	Employers have to provide employees access to their paystubs in any format
17.	Kentucky	Employers have to provide employees access to their paystubs in any format
18.	Louisiana	No requirements
19.	Maine	Allows only written or printed paystubs for employees
20.	Maryland	Employers have to provide employees access to their paystubs in any format
21.	Massachusetts	Allows only written or printed paystubs for employees
22.	Michigan	Employers have to provide employees access to their paystubs in any format
23.	Minnesota	Allows electronic paystub access, but employees can opt out and get paper paystubs
24.	Mississippi	No requirements
25.	Missouri	Employers have to provide employees access to their paystubs in any format
26.	Montana	Employers have to provide employees access to their paystubs in any format
27.	Nebraska	Employers have to provide employees access to their paystubs in any format
28.	Nevada	Employers have to provide employees access to their paystubs in any format
29.	New Hampshire	Employers have to provide employees access to their paystubs in any format
30.	New Jersey	Employers have to provide employees access to their paystubs in any format
31.	New Mexico	Allows only written or printed paystubs for employees
32.	New York	Employers have to provide employees access to their paystubs in any format
33.	North Carolina	Allows only written or printed paystubs for employees
34.	North Dakota	Employers have to provide employees access to their paystubs in any format
35.	Ohio	No requirements
36.	Oklahoma	Employers have to provide employees access to their paystubs in any format
37.	Oregon	Allows electronic paystub access, but employees can opt out and get paper paystubs
38.	Pennsylvania	Employers have to provide employees access to their paystubs in any format
39.	Rhode Island	Employers have to provide employees access to their paystubs in any format
40.	South Carolina	Employers have to provide employees access to their paystubs in any format
41.	South Dakota	No requirements
42.	Tennessee	No requirements
43.	Texas	Allows only written or printed paystubs for employees
44.	Utah	Employers have to provide employees access to their paystubs in any format
45.	Vermont	Allows only written or printed paystubs for employees
46.	Virginia	Employers have to provide employees access to their paystubs in any format
47.	Washington	Allows only written or printed paystubs for employees
48.	West Virginia	Employers have to provide employees access to their paystubs in any format
49.	Wisconsin	Employers have to provide employees access to their paystubs in any format
50.	Wyoming	Employers have to provide employees access to their paystubs in any format.

 

Paystub Requirements for Paystub Information

Clearly, the majority of states require paystubs. Just a reminder that each state has its guidelines on what should or shouldn’t be included in the pay stub. Here are some examples:

Alaska

• Working pay start and end date

• Pay rate

• Gross pay (or salary)

• Hours of straight time

• Hours of overtime

• Payroll taxes in addition to pay-as-you-go and other deductions if there are any

• Expenditures that are optional (i.e., which can be incurred by the employee at his discretion)

• Net income

California

• The dates that fall within the pay period

• Gross pay

• Number of hours worked (except for salaried-exempt employees)

• Piece-rate earnings and, if relevant, piece-rate compensation

• All required and voluntary deductions

• Net income

• Name of employee

• The final four digits of the worker's employment identification number or Social Security number

• The legal name and address of the employer

Massachusetts

• Name of the employer

• Name of employee

• Date of payment

• Days worked and the total actual hours in the pay period

• Rate of remuneration per hour

• Every deduction during the pay period

New York

• Name of employee

• Employer’s name, work location, and telephone number

• The dates that fall within pay periods

• Employee’s total hours worked, whether as normal hours or extra hours

• Wages and salaries (basic and overtime)

• Gross pay

• Every deduction from gross pay

• Allowances and credits of itemized deductions from wages

• Net income

Minnesota

• Name of employee

• Rate per hour, if any

• All hours worked, other than for exempt employees, during a given pay period

• Total gross income

• Deductions taken from the gross salary of the worker

• Net income

• Date of the pay period's conclusion

• Legal name of the employer and, if different, operating name

What Happens if You Don’t Follow Paystub Regulations?

The states where your business operates decide what penalties apply to violations. New York and California represent the strictest jurisdictions in terms of compliance requirements. In California, employers pay fines whenever they fail to supply their paystubs. The first violation of pay stub regulation requires a $50 fine, which increases to $100 in subsequent violations. Each infraction that does not comply with regulations carries a maximum fine of $4,000 per employee. 

Each New York employer must pay maximum fines totaling $250 per day for every absent employee paystub. Employees can get maximum damages of $5,000 when they file against their employers.

To Sum It Up

Employers need complete knowledge about paystub requirements so they can uphold regulatory compliance. It also helps them maintain trust with their workforce and friendly employee relations. Pay stub regulations, however, can differ greatly from one state to the next. So, be sure you are aware of the laws that apply in every area where you hire employees. Pay stub templates are useful because they make record-keeping easier. They also guarantee accuracy and consistency and save time and money. While guaranteeing adherence to state regulations, these templates may be altered to suit the requirements of specific companies.

Using an online check stub creator is the simplest method of getting good paystub templates that align with requirements. The Paystubs offers a variety of expert layouts along with an immediate paystub generator. After you've made your paystub, you can easily save and download it for your use.